What is Leave Application?
What to Include in Your Letter
When you write your letter, there is some essential information you should include.
- Begin by stating how much time you are planning on taking off and when you would like the leave of absence to begin and end.
- Include a brief explanation of why you are taking the leave, and perhaps where you will be while you are away.
- If it is possible, offer your assistance and provide the best way to contact you during your time off.
- Be sure to thank your employer for considering your request.
Before you submit the leave application
1. Talk to your manager about your plan for leave
This is common sense, but some, especially when it comes to short leave, just apply for the leave without talking to their manager.
A sudden application without first warming him about the plan may not just hurt his ego (‘why didn’t he ask me first?’), but also convey lack of seriousness of the reason for which you’re seeking leave.
The longer the intended leave, the earlier you should initiate the discussion. For example, if you’re planning a two-week leave, talk to your manager about it a month in advance. In contrast, if you’re seeking a casual leave for just a day or two, you may speak to him a day or two before proceeding on leave.
You should ideally speak to him at a time when he is not hassled by work and is not in foul mood. A good time, for example, could be toward the end of the day during a coffee or other break.
Remember, an email or phone call is not a replacement for this conversation. Email or phone call may convey taking the boss for granted even if you don’t mean to. (However, phone call may be the only option if you’ve to apply for a leave in emergency.)
If he gives his nod principally, then your leave is more or less granted.
2. Think of all critical issues you’re handling before the talk
Your boss would be more inclined to grant or recommend your leave if he is assured that work won’t be disrupted because of your absence. This is more true of long leave.
So before that crucial talk, mentally run through all critical issues you’re handling and think of how they can be handled smoothly when you’re not there. Think of what you can do above and beyond before proceeding on leave so that others don’t face any hiccups during your absence. To give an example, you may think of how you can finish few critical tasks in advance or prepone few meetings or get few approvals in advance.
In nutshell, before meeting your boss, have a clear understanding of all issues – and their solutions – that can disrupt work in your absence. No one wants a screaming client in your absence.
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