Writing a leave application is a good way for requesting leave at work. Nowadays, a lot of companies have digital leave application data format. Taking leave without a leave application is much like putting everybody in office in difficulty. Your leave application enables the boss to understand your need for the leave and keep track of your days of absence.

We will cover 11 things in this article.

  1. What to include in a leave application for office?
  2. Annual leave application
  3. Maternity leave application
  4. Paternity leave application
  5. Casual leave application
  6. Sick leave application
  7. Leave application due to the illness of a family member
  8. Leave application due to death in the family
  9. Vacation leave application
  10. One-day leave application
  11. Half-day leave application

What to include in a leave application for office?

Some of the most important points to mention in your leave application are:

  1. Salutation
  2. Purpose of the application (subject)
  3. Reason for leave
  4. Number of leaves needed (particular dates)
  5. Work plan during your absence
  6. Contact information
  7. Signature

Leave Application for Office Samples

Check out these samples for writing leave application for office.

Annual leave application

Subject: Annual leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that I am in need of a long-term leave. Thus, I would like to avail my full annual leave allotment as I have my complete yearly leave allowance.

I request you to consider my leave application of thirty days as I am planning for an international vacation with my family. I would like to avail the leaves from {start date} to {end date}.

I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her.

During the days of my absence from office, I can be reached at {email address/contact number}.

I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance.

Yours Sincerely,
{Your Name}

Maternity leave application

Subject: Maternity leave application

Dear Mr./Mrs. {Recipient’s Name},

I hope that this letter finds you in the best of health. This letter concerns my request regarding maternity leave from {start date} to {end date}. It is going to be a three-month leave, and I will rejoin soon after that.

As I am going to be away for a very long time, I have authorized {name of the person} to take over my responsibilities. He/she has courteously agreed to take over my chair for 90 days.

I have attached my medical certificate, along with other important details, required to avail the leave.

I also request you to give me the information of the hospital covered under the office insurance coverage so that a part of my medical expenses is taken care of.

In the case of an emergency, please contact me at {your contact information}.

Yours Sincerely,
{Your Name}

Paternity leave application

Subject: Paternity leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that my wife is in the final stage of her pregnancy and the due date is fast approaching.

Since this is going to be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks post the delivery.

As we stay alone and my parents are going to join us in a few weeks, I request you to grant me leave for 30 days, beginning from the {date}.

I have transferred the important duties to my associate {name of the person}, and he/she will look after the tasks until I get back to work.

I hope you understand my situation and authorize my paternity leave as soon as possible.

Thanks and regards,
{Your Name}

Casual leave application

Subject: Casual leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this application to request for seven days leave. The reason for my week-long leave is that I have to attend a telecommunication conference from {start date} to {end date}.

This is an essential conference as I would encounter many new and advanced technologies that we could use to update our telecom system. I will be very interested in attending this conference to learn about the revolutionary aspects of the telecommunication industry. With the conference, there will likely be a two-day workshop in which I will learn and observe the things practically.

As this conference is in Frankfurt, I will have to leave early on the evening of {date} to be in time at the airport.

I shall be resuming office on {date} afternoon. I will be grateful to you for considering my leave application.

{Your Name}

Sick leave application

Subject: Sick leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing to notify you that I need sick leave from work because of a severe viral infection. I caught the infection yesterday evening and since then have been feeling very weak.

As per the doctor, I need to take medication for five days, along with proper rest for at least a week. The letter from the doctor is attached, confirming the need of time to recover from the illness.

Kindly allow me a week-long leave, until the {date}. Should I require an extended period off, I will let you know as early as possible.

Please feel free to contact me at your convenience, should you have any questions or require clarification concerning the ongoing project. Thank you for your quick attention to this matter.

{Your Name}

Leave application due to the illness of a family member

Subject: Leave application due to the illness of family member

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know about my requirement for an important and unexpected leave. This is because of an emergency in the family. We have just got the news that my sibling has been diagnosed with dengue. I will be quickly heading to the hospital to be with her and look after the family.

I plan to return to work next week on {date}. I feel confident that my current projects are not going to suffer from such a quick absence and that my work record speaks for itself as much as my ability to make up for lost time.

I appreciate your support in this matter and anticipate hearing a response from you.

Yours sincerely,
{Your Name}

Leave application due to death in the family

Subject: Leave required due to death in the family

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to inform you about the unfortunate and unexpected passing away of my uncle today. I intend to leave tonight and be out of town for the funeral and related arrangements until {date}.

I request you to grant me seven days of emergency leaves because of such circumstances.

I trust that my work over the last few years speaks for itself about my willingness to make all endeavors to catch up satisfactorily upon my return. I am confident that my current unfinished tasks will not be negatively affected by this short absence.

Once I return to the office on {date}, I hope to be able to concentrate on my work much more effectively.

Thank you for your support during this time.

Yours sincerely,
{Your Name}

Vacation leave application

Subject: Leave application for family vacation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to request your approval for a 10-day leave for my planned vacation. I would like to take my vacation during the summer from {start date} to {end date} to take a cruise trip through the Bahamas with my wife and kids.

I feel incredibly confident that the rest of the team should be able to continue excellent work during my absence.

I look forward to your response and also thank you for your consideration.

Yours sincerely,
{Your Name}

One-day leave application

Subject: Personal Leave Application for a Day

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to inform you that I need to take a day of absence on the {date} of this month. I will be accompanying my mother for an appointment with her doctor. I will be back in the office the next day in the morning without fail.

You can contact me at my number in case of questions or clarifications. I have emailed you a copy of the work plan for the day I plan to take leave. I am sure the team will handle everything perfectly during my absence.

I apologise for any inconvenience caused due to my absence and hope that you will understand my situation.

{Your Name}

Half-day leave application

Subject: Leave Application for Half a Day

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to inform you that I will not be able to come to work on time on {Date} as I have an appointment with my dentist. Since the appointment is in the morning, I will come to the office around 2 PM and try to get as much work done as possible.

I am sure the team will handle everything exceptionally. Please contact me if you have any doubts or queries about the current project.


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