Maternity leave is the period of time when a woman takes a break from work because she is about to have, or has just had, a baby.

It is crucial to plan maternity leave so that a mother and her family do not experience any unexpected financial challenges and she can make the most of her time with her baby.

The period of maternity leave varies in different countries and different organizations, and generally includes both a legally enforceable maternity leave and maternity pay. The samples below illustrate how a mother-to-be can draft a maternity leave application for her workplace.

Subject: Maternity leave application

Dear Mr./Mrs. {Recipient’s Name},

I hope that this letter finds you in the best of health. This letter concerns my request regarding maternity leave from {start date} to {end date}. It is going to be a three-month leave, and I will rejoin soon after that.

As I am going to be away for a very long time, I have authorized {name of the person} to take over my responsibilities. He/she has courteously agreed to take over my chair for 90 days.

I have attached my medical certificate, along with other important details, required to avail the leave.

I also request you to give me the information of the hospital covered under the office insurance coverage so that a part of my medical expenses is taken care of.

In the case of an emergency, please contact me at {your contact information}.

Yours Sincerely,
{Your Name}

Maternity leave application: Sample 2

Subject: Maternity Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I am {Name} working as {Job designation} at {Area/branch name}.

I have been pregnant since the last {X months} and now seeking maternity leave as suggested by the doctor for the upcoming {Number of weeks/months} starting from {Date}.

I request you to please approve my maternity leave for the period mentioned above as per company policy.

Yours Sincerely,
{Your Name}

Maternity leave application: Sample 3

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

As you may know, I am approaching the end of my pregnancy. My due date is {Mention date} and now, I intend to use my maternity leave as suggested by the doctor for the upcoming {Number of weeks} weeks starting from {Date of starting}.

In my absence, my colleague {colleague’s name} can carry out the important tasks. I have trained him/her about the necessary processes that are required to be completed on a daily basis.

Thank you for your attention to this matter. I look forward to your positive reply.

Yours Sincerely,
{Your Name}

Maternity leave application: Sample 4

Subject: Maternity Leave Required

Dear Mr./Mrs. {Recipient’s Name},

My purpose of writing this email is to apply for maternity leave as mentioned in our organization’s policy for female employees. I want to avail the leaves for a period of {Number of weeks} weeks, with effect from {Start date} to {End date}. I hope that this request will be sanctioned.

As I will be away for a considerably long period, I have entrusted {Colleague’s name} with my responsibilities and duties. In the case of an unmanageable emergency, please contact me at {Contact number).

Yours Sincerely,
{Your Name}

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